Date of incorporation to 30 June.
The first financial year of the association commences on the date of incorporation and ends on the following 30 June.
Transparency & Compliance
All key documents, policies, and reporting obligations in one place.
KC Foundation Incorporated is committed to full transparency in governance and financial management. This page provides access to our constitution, financial year information, record-keeping policies, member inspection rights, and compliance obligations under the Associations Incorporation Act 1985 (SA).
Associations Inc. Act 1985 (SA)
Constitution: 15 Dec 2025
Records kept in SA
Constitution
The governing document of KC Foundation Incorporated.
The constitution sets out the name, purpose, membership rules, committee structure, meeting procedures, and financial obligations of the association.
Official Constitution
KC Foundation Incorporated
Approved on 15 December 2025 under the Associations Incorporation Act 1985 (SA). The constitution covers all governance, membership, committee, financial, and compliance obligations of the association.
Any member may inspect or obtain a copy of the constitution free of charge at any reasonable hour. Contact the secretary to arrange access or request a copy.
Request Constitution Copy
51 Clauses covering all governance areas
Name and purpose, membership, committee structure, general meetings, financial management, and miscellaneous provisions.
Approved 15 December 2025
The constitution records approval on 15 December 2025.
Governed by the Act
Subject to and consistent with the Associations Incorporation Act 1985 (SA) and its regulations.
Amendment process
Changes to the name, objects, or constitution are applied for by the public officer in accordance with the Act.
Financial Year & Annual Returns
Clear reporting periods and compliance obligations.
The financial year and annual return obligations are set out in Clause 47 of the constitution and governed by the Act.
1 July to 30 June annually.
Each subsequent financial year commences on 1 July and ends on the following 30 June — a standard 12-month period.
Lodged with Consumer & Business Services.
The annual (periodic) return will be lodged with Consumer and Business Services (SA) when required by the Act.
Held within 5 months of year end.
The AGM must be held within 5 months after the close of each financial year (30 June), at which financial statements are presented to members.
Receipts issued for all money received.
The association must issue an appropriate receipt as soon as practicable after receiving any money. All money must be deposited promptly without deduction.
Two authorised signatories required.
All cheques, drafts, bills of exchange, promissory notes, and other negotiable instruments must be signed by two authorised signatories of the association.
Accounts & Records
Correct accounting records maintained in South Australia.
Under Clause 49 and Clause 44 of the constitution, the association is required to keep accounting records that correctly record and explain all financial transactions and the financial position of the association.
Full financial records
All receipts, expenditure, assets, liabilities, and financial transactions are recorded in compliance with the Act.
Records kept in South Australia
All records, books, and documents must be kept in South Australia at the main premises or at the association's official address in the custody of the public officer.
Electronic records accepted
Records may be kept in written or electronic form, provided they are convertible to hard copy and comply with the Act.
Treasurer responsible
The Treasurer is duty-bound to ensure correct books and accounts are kept, showing all receipts and expenditure connected with the activities of the association.
Funds & Notices
Clauses 38 to 46 set the operating rules behind transparency and compliance.
The association may effect and maintain insurance.
Clause 38 gives the association power to maintain insurance as part of prudent risk management and responsible operations.
Drawn from fees, donations, and other approved sources.
Funds may come from entrance fees, annual subscriptions, donations, and any other source the committee determines, subject to any resolution passed in general meeting.
Personal, post, or electronic delivery permitted.
Clause 46 allows notices to be served personally, by pre-paid post, or electronically, with timing rules describing when service is taken to have occurred.
Auditor
Appointed when required by the Act.
Under Clause 48 of the constitution, an auditor is appointed when the association becomes a prescribed association under the Act.
When Auditor is Required
An auditor is not appointed until the association becomes a prescribed association under the Act. At that point, auditor appointment becomes a requirement.
When Required by ActElection at AGM
When required, members appoint the auditor at each Annual General Meeting. Auditor qualifications are governed by Sections 35(2)(b) and 35(4) of the Act.
Elected by MembersTerm of Office
The auditor holds office until the next Annual General Meeting and is eligible for re-appointment each year.
Annual Re-appointmentCommittee Appointment (if needed)
If an appointment is not made at the AGM, the committee shall appoint an auditor for the current financial year.
Committee Fallback
Inspection of Books
Members have the right to inspect association records.
Under Clause 45 of the constitution, the following documents must be open to inspection by any member, free of charge, at any reasonable hour.
Records, books, and financial accounts.
All financial records and accounting books of the association are open for inspection by any member free of charge at any reasonable hour.
The governing document.
The full constitution of the association is available for inspection and must be accessible to any member, free of charge, at any reasonable hour.
All committee and general meeting minutes.
Minutes of all committee meetings and general meetings of the association are open for inspection by any member free of charge.
Copies of Records
Under Clause 45(2), any member may obtain a copy of any inspectable document on payment of a fee of not more than $30 per page. Contact the secretary to arrange access or to request copies.
Request Records AccessCommittee may restrict confidential records
Under Clause 45(3), the committee may refuse to permit inspection or copying of records that relate to confidential, personal, employment, commercial, or legal matters, or where to do so would be prejudicial to the interests of the association.
Service of Notices
How official notices are served under the constitution.
Clause 46 of the constitution sets out how notices may be served on or given to a person.
Personal Delivery
A notice may be served by delivering it to the person personally. Service takes effect on the date it is received by the addressee.
Effective on ReceiptPre-Paid Post
A notice may be sent by pre-paid post to the address of the person. Service is taken to have been effected on the date it would have been delivered in the ordinary course of post.
Standard Delivery DateElectronic Transmission
A notice may be sent by facsimile or other electronic means (including email) to an address specified by the person for that purpose.
Email AcceptedMeeting Notices
General meeting notices must be given at least 14 days in advance (21 days for special resolutions). Committee meeting notices require at least 48 hours' notice.
14–21 Days Advance
Funds & Management
How funds are sourced and managed.
Under Clauses 39 and 40 of the constitution, all financial management is subject to committee oversight and association resolution.
Entrance fees, subscriptions, and donations.
Funds are derived from entrance fees and annual subscriptions of members, donations, and — subject to any resolution of the association in general meeting — any other sources that the committee determines.
Solely in pursuit of constitutional objects.
Subject to any resolution passed by the association in general meeting, all funds are used solely in pursuance of the constitutional objects of the association, as the committee determines.
No profit distributed to members.
The income and capital of the association is applied exclusively to its constitutional objects. No portion is paid or distributed directly or indirectly to members except as bona fide remuneration for services or expenses incurred on behalf of the association.
Key Documents
Access governance and compliance documents.
Contact us to request any of the following documents. Members are entitled to inspect or obtain copies as outlined in the constitution.
Constitution
The full constitution of KC Foundation Incorporated, approved 15 December 2025. Contact the secretary to obtain a copy.
Governance Structure
Committee composition, officer duties, meeting procedures, election rules, and non-profit principles.
Financial Records
Financial accounts and records are available for member inspection. Contact the secretary to arrange access at a reasonable hour.
Meeting Minutes
Minutes of all committee and general meetings are open for member inspection. Contact the secretary to arrange access.
Register of Members
The register is maintained by the secretary and open for inspection by members. Personal information may be protected on request.
Annual Reports
Annual reports presented at each AGM, including committee activity reports and financial summaries as required by the Act.
Governance Hub
Reporting and compliance are part of the same constitutional system.
These linked pages connect record-keeping and reporting obligations back to the committee rules, member rights, and the full constitution they come from.
Constitution
Open Page
Parts 1 to 5
The full constitutional roadmap: name, objects, membership, committee, meetings, and compliance rules.
Membership
Open Page
Clauses 2 to 12
Eligibility, applications, fees, register rules, rights, obligations, disputes, and appeals.
Governance
Open Page
Clauses 13 to 37
Committee powers, office-holder duties, elections, vacancies, meetings, quorum, and voting.
Reports & Policies
Current Page
Clauses 38 to 51
Insurance, funds, record custody, inspection rights, notices, accounts, annual returns, and audit rules.
Document Map
KC Foundation Constitution, approved 15 December 2025
Clauses 1.A to 1.D
Clauses 2 to 12
Clauses 13 to 24
Clauses 25 to 37
Clauses 38 to 51
Contact Us
Need to access records, minutes, or request a document?
The secretary can assist members with accessing any documents available under the constitution. Contact us to arrange inspection or to request copies.